The chief purpose of the Committee on Resource Sharing (formerly the Committee on Interlibrary Loan - COIL) is to advise CDLC on those activities which relate to its resource sharing programs and services. These include, but are not limited to, the CDLC Interlibrary Loan Protocol, the CDLC Institutional Membership Guidelines and Standards, the Regional Union Catalog and the Union List of Serials, point to point programs, the Direct Access Program (DAP), and the annual and five year plans of the Regional Bibliographic Data Bases and Interlibrary Resources Sharing (RBDBIRS) program, Coordinated Collection Development (CCD) program, Documentary Heritage Program (DHP), and Hospital Library Service Program (HLSP).
CORS is comprised of eighteen appointed members, one of which will be the Board Liaison, one representing the largest academic provider of regional interlibrary loans and one from an institution representing the Hospital Library Service Program. The appointed members shall include:
Four (4) representing member public library systems and/or libraries
Four (4) representing member school library systems and/or libraries
Eight (8) representing member academic institutions
Two (2) representing member special libraries
Appointments to CORS will be made by the Board of Trustees in consideration of an individual's experience in reference and resource sharing library service, membership in professional groups, and their constituency representation, e.g., academic, public, school and special libraries.
Committee terms are for three (3) years (July 1 - June 30) with the possibility of an additional term. Members may occasionally be re-appointed by the Board for additional terms. Interim appointments made prior to December 31st will count for the full year. Appointments made from January 1st on, will have the term count begin the following July 1st , or by whatever other arrangement the Board of Trustees shall deem to be in the interest of the program.
The committee will have a voting Board of Trustees liaison member. CORS will represent itself to the RAA and CCD committees as well as other CDLC committees as deemed appropriate by the CDLC Board of Trustees.
The Chair of the committee will be elected by the committee prior to June 1st for a two-year term beginning July 1st. The Chair will submit to CDLC a report summarizing the committee's activities during the year, no later than May 1st of the current fiscal year.
Meetings will be held at least three (3) times annually with any additional ones convened as needed and as determined by the Chair, the Resource Sharing Coordinator, Board Liaison, and Executive Director. The agenda will be set by the Chair and the Resource Sharing Coordinator with consideration of any suggestions from the committee. The usual meeting venue will be at CDLC. The committee may also conduct business by electronic communication. Actions must be verified and made part of the minutes of the next regular meeting of the committee.
After three (3) consecutive absences without prior notice (to the Chair or the Resource Sharing Coordinator), the Chair may request a replacement member.
A majority of the committee will constitute a quorum for conducting a meeting. Recommendations and action items must be approved by a majority of appointed members present.
Ex officio members:
The Board President, the Executive Director, the Resource Sharing Coordinator and other CDLC staff as appropriate may be ex officio members of the committee.
The meetings of CORS will have a written record consisting of the date, time, location, attendees, summaries of discussions and an enumeration of action items. These will be given to the Executive Director for distribution to the committee, the Board of Trustees, and any elector (library director of an institutional member) who requests them. The recorder for the meetings may be chosen on a regular or an ad hoc basis as the committee shall determine.
In any matters not provided for in the foregoing, the CDLC Committee Guidelines will pertain, and in all matters the Board of Trustees reserves the right to amend and/or clarify guidelines and/or procedures as they shall determine.
Committee name change from the Committee on Interlibrary Loan (COIL) to The Committee on Resource Sharing (CORS) approved by the Board of Trustees, 2/9/07
Revised and approved by the Board of Trustees, 12/12/03